Quick Summary

Help Believe in Me advance its mission as our Office Manager. This paid | full-time opportunity offers meaningful responsibility, mission-driven collaboration, and a direct connection to better outcomes for young people.

Job ID: BIM-8758  •  Workplace: Remote / Hybrid / Seattle, Washington  •  Time: Full-Time  •  Posted: July 28, 2026  •  Valid through: July 28, 2027

Here’s What Happens Next

1. Apply: complete the application form on this page.
2. Review: our team evaluates your experience and alignment with the role.
3. Conversation: selected applicants are invited to discuss expectations and fit.
4. Onboarding: successful applicants receive role, systems, and safety guidance as applicable.

About Believe in Me

Believe in Me empowers marginalized children by expanding access to safe environments, educational resources, and opportunities to learn and grow. Our work is grounded in care, trustworthiness, innovation, fairness, equity, diversity, and inclusion.

Quick Facts

• Role: Office Manager
• Type: Paid | Full-Time
• Category: Operations & Administration
• Workplace: Remote / Hybrid / Seattle, Washington
• Time: Full-Time

REPORTS TO: Chief Executive Officer LOCATION: Seattle, WA TYPE: Paid/Full-time/Exempt REVIEWED: January 2024

Job Description

Are you ready to join our team and become the office superhero? We are seeking an enthusiastic, detail-oriented, and highly organized individual to fill the exciting role of Office Manager at Believe in Me. As the Office Manager, you will be the mastermind behind our office operations, ensuring smooth functioning while also adding a touch of fun and energy to our workplace. You’ll have the opportunity to showcase your multitasking skills by managing administrative tasks, coordinating office activities, handling social media and blog publishing, unleashing your creativity in design, and even leading our team of fantastic volunteers. If you believe in creating a positive work environment where teamwork and a can-do attitude reign supreme, then this is the perfect role for you!

Responsibilities

#### Administrative Superstar

• With your exceptional organizational skills, maintain office procedures and keep them fresh and efficient.
• Be the go-to person for office supplies, making sure everything is stocked and ready to fuel our team’s energy.
• Master the art of organizing files, documents, and reports, turning chaos into harmonious order.
• Spread positivity and information by preparing and distributing fun-filled memos, correspondence, and forms.
• Embrace the excitement of receiving and sending mail and packages, turning the office into a hub of anticipation.

Office Magician

• Wave your wand and make our office space a vibrant and enjoyable place to be.
• Coordinate with our maintenance wizards to keep our office sparkling, safe, and ready for action.
• Develop a knack for building fantastic relationships with our suppliers, vendors, and service providers.
• Be the guardian of our office’s security systems, ensuring fortress-like protection for our team.

Financial Magician

• Work your financial magic by handling basic bookkeeping tasks, including bill payment and daily deposit preparation.
• Record daily expenses with meticulous attention to detail and prepare monthly reconciliation reports.
• Collaborate with our accounting wizards to ensure accurate financial records and timely reporting.
• Keep a watchful eye on budget management, using your financial prowess to help us make sound financial decisions.

Creative Dynamo

• Unleash your creative powers in designing visually stunning marketing materials that captivate our audience.
• Embrace the magic of brand identity and weave it into every presentation, brochure, and newsletter.
• Collaborate with external design wizards to conjure up captivating visual assets that enchant our audience.
• Turn ordinary images into extraordinary pieces of art that inspire and engage our followers.
• Let your imagination soar as you infuse our marketing materials with a touch of your creative brilliance.

Social Media Sorcerer

• Take our social media presence to new heights as you manage our accounts with charm and enthusiasm.
• Become the maestro of our content calendar, orchestrating captivating posts that leave our audience spellbound.
• Engage with our online community, responding to comments and igniting conversations that spark joy and interest.
• Keep a watchful eye on social media analytics, turning data into insights that guide our future enchantments.

Volunteer Champion

• Summon your leadership skills to manage and inspire our team of incredible volunteers.
• Develop strategies to recruit and retain these magical beings who believe in our mission.
• Coordinate their schedules, assignments, and training sessions, ensuring their experience is as enchanting as possible.
• Share your wisdom and support with our volunteers, fostering a sense of belonging and fulfillment.
• Recognize and celebrate their contributions through magical appreciation initiatives.

Office Fun Expert

• Infuse the office with your vibrant energy and infectious enthusiasm, making every day a delightful adventure.
• Organize and coordinate office events, conferences, and team-building activities that create lasting memories.
• Be the maestro of positive communication, fostering a collaborative and fun-filled environment.
• Collaborate with different departments, spreading your magic to ensure smooth and harmonious operations.

Minimum Education And Experience Requirements:

• A vibrant and energetic spirit, bringing an infectious zest for life and a genuine belief in the mission of Believe in Me.
• Bachelor’s degree in business administration, marketing, communications, or a related field (preferred, but not required if you’ve got the magic!).
• Proven experience as an office manager or in a similar administrative role, showcasing your ability to keep the office spellbindingly organized.
• Excellent organizational skills that can turn chaos into order with a flick of your wand
• Outstanding communication skills allow you to spread your positivity and enthusiasm like a wizard casting a charm.
• In-depth understanding of the entire MS Office or G Suite, as if you’ve unlocked all the secret spells hidden within these magical tools.
• Creative prowess and an eye for design that can breathe life into marketing materials, making them as captivating as a magical potion.
• Familiarity with social media platforms and their sorcery to engage and captivate audiences, turning them into loyal followers.
• Experience in volunteer management or community engagement is a plus, showing that you’ve already mastered the art of gathering a powerful team of supporters.
• A sense of fun, a dash of humor, and a sparkle in your eye that makes work feel like play, enchanting those around you with your vibrant energy.
• Minimum of 5 years of experience as an office manager or other relevant administrative support experience, proving your mastery of the office realm.
• A proactive approach to problem-solving with strong decision-making skills, ready to conquer any challenges that come your way with a wizard’s ingenuity.
• Professional level verbal and written communication skills, allowing you to cast spells of clear and enchanting communication.
• Discretion and confidentiality, as even the most powerful wizards know when to keep secrets.

PURPOSE: Believe in Me is organized for the principal purpose of stimulating, receiving, administering, and managing assets and funds for grant-making to programs serving youth in need of shelter, foster care, adoption, education, and emotional enrichment support and direction.

VISION: Our vision is to help every kid develop the self-confidence they need to succeed.

MISSION: Leveraging the generosity of our donors, we fund children’s charities that provide marginalized kids with a safe place to call home, a family that loves them, a feeling of community, and opportunities to learn, build self-esteem, and have fun.

VALUES: Believe in Me effectively raises funds and manages assets in a manner that is guided by the values of caring, trustworthiness, innovation, equity, diversity, and inclusion.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required for the position. All employees may have other duties assigned at any time. We are an equal-opportunity employer. Applications are considered for positions without regard to veteran status, uniformed service member status, race, color, religion, sex, sexual orientation, physical or mental disability, genetic information, or any other category protected by applicable federal, state, or local laws.

THIS COMPANY IS AN AT-WILL EMPLOYER AS ALLOWED BY APPLICABLE STATE LAW. THIS MEANS THAT REGARDLESS OF ANY PROVISION IN THIS APPLICATION, IF HIRED, THE COMPANY OR I MAY TERMINATE THE EMPLOYMENT RELATIONSHIP AT ANY TIME, FOR ANY REASON, WITH OR WITHOUT CAUSE OR NOTICE.

How to Apply

Use the application form on this page to share your experience and interest. Believe in Me welcomes qualified applicants from all backgrounds and is committed to equity, inclusion, and accessibility.

Frequently Asked Questions