Event Data, Survey & Thank-You Volunteer

Opportunity overview

Event Data, Survey & Thank-You Volunteer is an unpaid, recurring annual nonprofit event volunteer opportunity with Believe in Me, a Pacific Northwest nonprofit supporting marginalized young people.

• Organization: Believe in Me
• Classification: Volunteer (unpaid; not employment)
• Events supported: Canterwood, Circling Raven, A Place to Call Home, and Believe in Me booth support at CougsFirst! events in Seattle and Spokane
• Location and workplace: Primarily remote, with optional hybrid data handoff in Washington
• Approximate service dates: One week before each event through two to three weeks afterward
• Time commitment: 2–4 hours per week for three to four weeks per event
• Recommended team: 2 volunteers across the annual cycle
• Priority: Important
• Recurring: Yes, annually
• Reports to: Events Coordinator, Development Lead, or Operations Lead
• Background check: Not normally required; confidentiality acknowledgement may be required.

How this role helps

Turn approved registration, volunteer, sponsor, partner, survey, and event notes into accurate records and timely follow-up.

Clean data and prompt gratitude help Believe in Me measure results, strengthen relationships, and improve each annual event.

Responsibilities

• Prepare approved survey links, QR codes, response trackers, and data-entry templates
• Enter or reconcile attendance, volunteer hours, partner delivery counts, and nonfinancial event records
• Identify missing or conflicting information without changing source records
• Draft segmented thank-you messages and follow-up task lists for staff approval
• Summarize response counts, recurring feedback, and operational lessons without exposing personal information

Schedule and shifts

One week before each event through two to three weeks afterward. Expected commitment: 2–4 hours per week for three to four weeks per event. Final shifts, meetings, and check-in instructions will be confirmed before placement.

CougsFirst! schedule: Seattle Show & Career Expo: Friday, May 29, 2026 at the 505 Building in Pioneer Square; public program 2:00–7:00 p.m. and show floor 4:00–7:00 p.m. Spokane: annual Spokane show; the 2026 date, venue, and Believe in Me volunteer call time are TBD. Final volunteer shifts will be confirmed before placement.

What a typical assignment looks like

Volunteers receive approved source files and a clear data-handling checklist. They may reconcile attendance or volunteer records, remove obvious duplicates, enter survey results, prepare outcome counts, flag discrepancies, and draft personalized thank-you communications for review. They never export, share, or repurpose personal information outside the approved workflow.

Event apparel

Most of this role can be completed remotely. If you join us on site, we’ll send event-specific guidance before your shift so you know what to expect and can arrive comfortable, prepared, and easy for the team to identify.

Required qualifications

• Excellent accuracy, discretion, and follow-through
• Comfort working with spreadsheets and written procedures
• Able to maintain confidentiality and delete local working copies when directed

Preferred experience

• Data entry, CRM, survey administration, donor operations, volunteer management, or evaluation experience
• Experience with Google Sheets, Salesforce, Formstack, or similar systems

Technology and equipment

Reliable computer, secure internet connection, Google Workspace, and approved systems. Volunteers may not download data to personal devices unless explicitly authorized.

Physical and accessibility considerations

Desk-based remote role; accessible by design.

Training and support

Data-handling and privacy orientation, field definitions, source-of-truth rules, quality-control checklist, and thank-you approval process.

Benefits of volunteering

• Contribute practical skills to a mission-driven Pacific Northwest nonprofit
• Build experience in fundraising events, community engagement, and volunteer teamwork
• Help create welcoming opportunities that support children and students

About Believe in Me

Believe in Me empowers marginalized children and young people by expanding access to safe places, education, enrichment, and opportunities to thrive. Volunteers are expected to uphold dignity, equity, inclusion, privacy, and child-safety practices.

Equal opportunity and inclusion

Believe in Me welcomes volunteers of varied backgrounds, identities, abilities, and lived experiences. Selection is based on role requirements, availability, and alignment with organizational values. Reasonable role-placement conversations are encouraged, but no unverified accommodation or reimbursement is promised.

How to apply

Complete the secure volunteer application on this page. Believe in Me will review your interests, experience, availability, and fit with current event needs before confirming a placement.